Home Page Privacy Policy

Privacy Policy (GDPR Compliant)

1. Introduction

Climate Front Marathons UG (haftungsbeschränkt) („we”, „us”, „the Organiser”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you register for the Kiribati Marathon 2027 or interact with our website.

This Policy is compliant with the EU General Data Protection Regulation (GDPR).

2. Data Controller

Climate Front Marathons UG (haftungsbeschränkt) Registered Address: Aulstrasse7/5, Trier, 54290, Germany. Email: info@kiribatimarathon.org. Website: kiribatimarathon.org.

3. What Data We Collect

We collect the following categories of personal data:

3.1 Registration Data

Full name
Date of birth
Nationality
Address
Email address
Phone number

3.2 Payment Information

Payment status
Payment reference

3.3 Health Information (Optional)

Relevant medical conditions you choose to share
Allergies
Essential medical notes for emergency care

3.4 Technical Data (Website)

IP address
Browser type
Cookies

4. Purpose of Data Processing

We process your data to:

Manage your registration and participation
Ensure your safety during the event
Communicate important updates
Comply with legal and accounting requirements
Improve our website and event operations

We only process the minimum data necessary.

5. Legal Basis for Processing (GDPR Articles)

5.1 Contract Performance – Art. 6(1)(b)
Necessary to organise your participation and related arrangements.

5.2 Legal Obligation – Art. 6(1)(c)
For accounting, invoicing, and record-keeping.

5.3 Consent – Art. 6(1)(a)
For:

Processing optional medical information
Using your email for newsletters or future event updates
Photo/video use

You may withdraw consent at any time.

5.4 Legitimate Interests – Art. 6(1)(f)
To improve event safety, logistics, or website functionality.

6. How We Use Your Data

Your data may be shared only when necessary with:

6.1 Service Providers

Payment processors

6.2 Authorities

Emergency medical services (if needed)

6.3 Media & Promotion (only with consent)

Photos/videos of the event

We never sell your data to third parties.

7. International Data Transfers

Even though the event takes place in Kiribati, no personal data is shared with any entity or individual residing there. In case of a medical emergency, limited essential data may be shared with local emergency services strictly for life-saving purposes.

8. Data Retention

We keep your data only as long as necessary:

Registration & travel data: up to 12 months after the event
Accounting and invoices: 10 years (legal requirement)
Medical info: deleted immediately after the event
Emails/communication: as long as needed for event management

9. Your Rights (GDPR)

You have the right to:

Access your data (Art. 15)
Correct inaccurate data (Art. 16)
Request deletion (Art. 17)
Restrict processing (Art. 18)
Data portability (Art. 20)
Object to processing (Art. 21)
Withdraw consent at any time (Art. 7)
Submit a complaint

To exercise your rights, contact us at info@kiribatimarathon.org

10. Data Security

We implement:

Encryption where possible
Secure password protection
Limited access to sensitive data

Despite taking precautions, no system is 100% secure; participants accept standard digital risks.

11. Cookies & Tracking

If used on our website, participants will be informed via a cookie banner. Non-essential cookies require explicit consent.

12. Photo & Video Data

With consent, event photos and videos may be used for:

Documentation
Social media
Website updates
Promotional materials

Participants may request removal at any time. However, no retroactive withdrawal is permitted.

13. Changes to This Policy

We may update this Policy to reflect changes in law or operations. The latest version will always be available on our website. User will be notified of material updates.

14. Contact

For all privacy inquiries: Climate Front Marathons UG (haftungsbeschränkt) Registered Address: Aulstrasse7/5, Trier, 54290, Germany. Email: info@kiribatimarathon.org. Website: kiribatimarathon.org.

By registering for the Kiribati Marathon 2027, you acknowledge that you have read and understood this Privacy Policy.