Terms & Conditions
1. Introduction
Welcome to the Kiribati Marathon 2027, organised by Climate Front Marathons UG (haftungsbeschränkt) („the Organiser”). These Terms & Conditions („T&C”) govern the participation of all registered runners (“Participant”) in the event.
By registering for the event, Participant accepts these Terms & Conditions in full.
2. Event Overview
The Kiribati Marathon 2027 is scheduled to take place on 2 January 2027 on South Tarawa, Kiribati.
The Event is designed as a small-scale, boutique marathon with a target field size of approximately 35 runners. The Organiser reserves the right, at its sole discretion, to accept additional participants beyond this target number, subject to logistical, operational, and safety considerations.
Acceptance of a registration does not constitute a guarantee regarding flight availability, transport capacity, or travel arrangements, which remain the sole responsibility of the Participant.
3. Eligibility
Participant must:
- Be at least 18 years old on the day of the event.
- Be physically fit to take part in a long-distance run under tropical climate conditions.
- Hold a valid passport and meet all travel requirements for Kiribati.
4. Registration & Payment
By registering, Participant agrees:
- To pay the full package price as stated on the website.
- That Participant’s registration is only confirmed once payment has been received.
- That failure to pay the remaining balance by the specified deadline may result in cancellation without refund.
5. Scope of Services Provided by the Organiser
The Organiser provides only the execution of the sporting event itself, including the race organisation, course setup, race materials such as bib numbers, and event-related items (e.g., eco-goodies or medals). Participation also includes access to the event area and the official pre-race briefing.
Participant acknowledges and accepts that no travel services are provided. In particular, the Organiser does not arrange or offer transportation, flights, accommodation, meals, visa assistance, or any other travel-related components. Participant is solely responsible for organizing and paying for their travel to and from the event location, as well as lodging and any other personal expenses and travel insurance.
Any optional activities outside the core marathon event (such as a cultural or social gathering) are voluntary, not an essential part of the event, and not required for participation. They do not constitute linked or combined travel services under German or EU law.
6. Cancellation Policy
Entry fees for our events are non-refundable. The contract concerns a leisure activity with a fixed event date; therefore, no statutory right of withdrawal exists pursuant to Section 312g(2)(9) of German Civil Code.
Participant may cancel their entry at any time before the event by written notice (email is sufficient); however, a cancellation fee of 100% of the entry fee applies in all cases. Participant may provide evidence that no loss or a significantly lower loss was incurred. If we are able to reassign the race slot to another participant, we will credit any corresponding revenue against the cancellation fee.
Transfer of an entry to another person is possible – subject to organisational feasibility – up to 1 month before the event upon written request. An administrative fee of €10 applies.
If the Organiser cancels or postpones the event for reasons attributable to the Organiser, statutory rights remain unaffected and the entry fee will be refunded.
7. Liability & Risk Waiver
By registering to the Kiribati Marathon 2027, Participant acknowledges and accepts that:
- The marathon takes place in hot and humid tropical conditions, which carry inherent health risks.
- Participant participates voluntarily and at Participant’s own risk, even though safety measures and support are provided.
- The Organiser is not liable for injuries, accidents, illnesses, loss of belongings, and any delays caused by factors outside reasonable control.
- Participant waives any claims against the Organiser to the extent legally permissible, except in cases of gross negligence or intentional misconduct.
- Participation involves inherent risks that cannot be entirely eliminated even with reasonable safety measures in place.
- The Organiser shall not be liable for acts or omissions of third parties, including other participants, spectators, or local residents.
8. Animals and Free-Roaming Dogs
The event takes place in an open public environment. Participant acknowledges and accepts that free-roaming animals, including dogs, may be present along or near the course.
The Organiser does not own, control, or manage such animals and cannot guarantee their absence. Participant is required to exercise appropriate caution and personal judgment at all times.
Any interaction with animals during the Event occurs at the Participant’s own risk.
9. Medical Disclosure & Fitness Confirmation
Participant must confirm:
- Participant is in suitable physical condition to run long-distance in heat.
- Participant has consulted a doctor if necessary.
- Participant will inform the Organiser of any relevant medical conditions Participant chooses to disclose (optional).
The Organiser may request that a Participant obtain medical clearance at his/her own expense. Participant confirms participation is based on their own medical self-assessment.
Participant acknowledges and accepts that medical facilities and emergency response capabilities may be limited due to the remote location of the Event.
10. Emergency Contact Requirement
Participant must provide:
- Full name of emergency contact.
- Phone number (including country code).
- Relationship to Participant.
This information will only be used in case of an emergency.
11. Responsibility
Participant is solely responsible for:
- Passport validity and visa requirements.
- Travel and medical insurance (mandatory). Participation in the Event is conditional upon the Participant holding valid personal travel and medical insurance covering participation in organized sporting events (in particular a marathon), including medical treatment, evacuation, and repatriation where applicable.
- Travel arrangements (including flights, accommodation, visas, and related costs) are made entirely at the Participant’s own risk. The Organiser does not guarantee travel feasibility and shall not be liable for any costs incurred in connection with travel arrangements, regardless of whether the Event takes place as planed, is modified, postponed, or cancelled.
The Organiser is not responsible for delays or disruptions to international travel.
Participant acknowledges and accepts that incidents arising from environmental or external factors, including interactions with animals, are not within the Organiser’s direct control.
12. Mandatory and recommended gear
Participant is solely responsible for the required gear:
- Hydration of a minimum 3.0 litres, carried via bottles or a hydration vest + salt tabs and/or electrolytes
- Fully charged mobile phone with the emergency number provided by the Organiser saved in contacts.
- Heat-protection headwear (cap, buff, or similar) and appropriate running shoes.
- Personal identification (passport or copy) carried in a waterproof pouch.
Recommended gear:
- Anti-dog ultrasound device (recommended as a precautionary personal safety measure).
- GPS watch.
- Sunscreen of at least SPF 30 applied before the race and carried if needed for reapplication.
The Organiser reserves the right to deny participation if a runner is clearly unfit or inadequately equipped.
Any recommended equipment is optional and does not constitute a guarantee of safety or risk elimination.
13. Code of Conduct
Participant agrees to:
- Respect local culture, customs, and traditions
- Behave responsibly at all times
- Follow the instructions of local authorities and event staff
- Avoid littering, harassment, or behaviour that could endanger themselves or others
- Maintain a positive and respectful atmosphere throughout the event
Violations may result in removal from the programme without refund.
Participant acknowledges and accepts the environmental vulnerability of Kiribati and commit to minimizing waste, respecting nature, and acting as responsible guests.
14. Photo & Video Consent
By participating, Participant consents to:
- Being photographed and filmed during the event
- The Organiser using photos/videos for documentation, social media, and promotional purposes
If Participant objects, Participant must notify the Organiser in writing before the event.
15. Data Protection (Summary)
The Organiser collects personal data for:
- Registration
- Emergency contact purposes
Full details are provided in the Data Privacy Policy.
16. Changes to Itinerary and Force Majeure
Due to the remote nature of Kiribati and potential weather or logistical issues, the Organiser may adjust:
- Timings
- Event schedule
Participant will be informed as early as possible.
As a general and overall rule pertaining to the terms and conditions as a whole, force majeure includes but is not limited to extreme weather, natural disasters, pandemics, governmental restrictions, flight disruptions, or other events beyond the reasonable control of the Organiser.
17. Governing Law & Jurisdiction
These Terms shall be governed by the laws of the Federal Republic of Germany.
For consumers domiciled in the European Union or European Economic Area, the mandatory consumer protection provisions of their country of residence remain applicable, and such consumers may bring proceedings before the courts of their own country of residence in accordance with Articles 17–19 of Regulation (EU) No 1215/2012. This clause does not limit any statutory rights available to consumers.
In the event of discrepancies between language versions, the English version of the Terms & Conditions shall prevail.
17. Acceptance
By registering for the Kiribati Marathon 2027, Participant confirms that Participant:
- Has read and understood these Terms & Conditions
- Accepts them fully
- Participates voluntarily and at Participant’s own risk
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